Setup your signature in Outlook

Headjam will have supplied you with a Word document (.DOCX) file for your signature. You will need this downloaded somewhere you'll remember on your computer - we will need it for Step Two.

Step One

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Begin by opening Microsoft Outlook

  1. On the Home tab, click New E-mail
  2. Click the Message tab
  3. Click Signature - sometimes you may just see the icon.
  4. On the Signature tab click Signatures...

A window should appear - if you have any existing signatures they will appear here. Otherwise, it will be empty.

Step Two

  1. We have supplied you with a Word document. Open this by double clicking on the file - it should open in Microsoft Word.
  2. Once opened, go to Edit > Select All
  3. Go to Edit > Copy

Step Three

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Go back to your email signature set up in Microsoft Outlook

  1. Click the New button - a text box will appear in the menu, allowing you to input the name of the signature. In this example we've called it "Example Signature".
  2. Click in the Signature box and delete any content that may already appear there.
  3. Press CTRL+V to paste - this will paste in the content you copied from the Word document in Step Two.

Step Four

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Headjam have supplied you with a generic signature; now it is set up in Microsoft Outlook you can customise it to your own name, job title, mobile number etc.
Please note: hyperlinks should be double-checked to make sure they're linking to the right place. This is especially true of email address links. To do this:

  1. Select the text you wish to link from - in this example, we're using "[email protected]"
  2. Click the Hyperlink button.
  3. Click "E-mail Address" if you're linking to an email - otherwise leave as "Existing File or Web Page".
  4. In "E-Mail Address", add your email - be sure not to delete the "mailto:" as that bit is essential!
  5. Click OK

We suggest sending a test email to another staff member or to Headjam to test all links are working and the formatting remains the same as what was supplied.